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Institutional Repository Guidelines: Home

Institutional Repository - An Overview

Institutional Repositories are widely used as a mechanism for making scholarly works freely accessible on the web. Academic libraries are often involved in the creation and management of institutional repositories that focus on preserving and disseminating the scholarship produced by their institution’s faculty and students. This can include article pre-prints and manuscripts, technical reports, conference proceedings, data sets, and software, as well as theses and dissertations.

The development of institutional repositories (IRs) is tied to the "Open Access" movement in higher education. As subscriptions to important scholarly journals continued to soar throughout the late 1990s and into the next decade, faculty and librarians sought ways to exercise greater control over the access and dissemination of their institutional scholarly work. The idea of each institution providing free and "open access" to the work of their own scholars was thought to be an approach that, not only would be more cost effective than subscriptions, but would allow the work to enjoy wider visibility.


Attribution: Drexel University Libraries; Creative Commons


Welcome to the Institutional Repository Guidelines LibGuide!


This guide provides information on Bellevue University Library's Institutional Repository. Housed within the Digital Archives, this collections contains any abstracts and/or digital copies of scholarly works and academic articles written by members of the Bellevue University Community (students, faculty and/or staff). You can find the submissions box here.


For metadata details not included in submissions box, please fill out the Institutional Repository Metadata Submissions Form. Please submit one form per item!




What Are Some Advantages To Having An Institutional Repository?



It offers a myriad of advantages to your institution, some of which include:

Greater traffic to the repository means more visibility and on a worldwide stage.

Increase in the number of applications for different courses, including research programs

Easier to market our institution to potential students and faculty

Improved social media presence and content sharing

More chances to collaborate with industry and subject experts from across the world

Steady rise in file downloads and citation count

Academic and/or scholarly work is preserved, and easily accessible.



Scholarly Communications & Archives Administrator

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Sierra Whitfield


Digital content can be submitted directly to Alma by using Alma’s Deposit module.
1. Navigate to the Institutional Repository Submissions page. You can find it here.
2. Once on the page, click on the CREATE DEPOSIT button found in the right hand corner. Select "Institutional Repository Submissions Box".
3. Enter a title, abstract, and note for the deposit.
4. Drag and drop the files to be deposited into the gray area OR select the gray area and select the files.
5. For metadata details not included in submissions box, please fill out the Institutional Repository Metadata Submissions Form. Please fill out one form per item.
6. Select Terms and Conditions to display the Terms and Conditions, and select the checkbox to indicate that you have read and agree to them.
7. Select SUBMIT to submit the deposit or SAVE AS DRAFT to save the deposit as a draft.